Skip to content
LoopLedger

Early access open · Asset tracking for operations teams

Know what you own. Know where it goes.

LoopLedger helps your team track equipment, manage checkouts and returns, and keep every asset accounted for — from one shared workspace instead of spreadsheets, sign-out sheets, and chat threads.

Request early access Explore the platform

Built for teams that manage tools, devices, and shared equipment across people and locations.

Harbor Line Construction/ Inventory
Sample data

Availability · 24 assets

10 ready to issue

AssetStatus

HL-0101 Hilti TE 30-A36 rotary hammer

Tunde Bakare · due 10 Oct

Overdue

HL-0124 Leica Sprinter 250M digital level

Daniel Mensah · due 21 Oct

Checked out

HL-0102 Hilti TE 30-A36 rotary hammer

Power tools

Available

HL-0142 Honda EU22i generator

Plant & machinery

In service

HL-0156 Genie GS-1932 scissor lift

Lewis Carter · due 12 Oct

Overdue

HL-0207 iPad (10th gen) site tablet

Tunde Bakare · due 15 Dec

Checked out

HL-0410 Trimble R12i GNSS receiver

Survey equipment

Unlocated

  • One record per item

    ID, serial, location, holder, condition, and value in a single searchable entry.

  • A QR label on every asset

    Scan to open the record and log a checkout, return, or move in seconds.

  • Due dates that follow up

    Expected returns are tracked and overdue items surface automatically.

  • Service history attached

    Inspections, repairs, and costs live on the asset, not in a separate log.

The problem

Equipment rarely gets stolen. It gets lost in handovers.

Tools, devices, and gear move between people, vans, sites, and workshops every day. Each move is a chance for the record to fall behind — and once it does, every lost item, late return, and missed inspection costs real money.

  1. 01

    Equipment disappears between teams

    A laser level leaves the yard on Monday in a foreman’s van. By Thursday, three crews believe someone else has it.

  2. 02

    Nobody is clearly responsible

    Shared kit is “with the Eastgate crew” — which means no single person is accountable when it goes missing.

  3. 03

    Return dates slip quietly

    A rented scissor lift sits idle on site a week past its return date because nobody was reminded.

  4. 04

    Maintenance gets missed

    A gas detector’s bump test is overdue, but the date lives in a workshop notebook nobody checks.

  5. 05

    Hours lost to searching

    Before every job, someone scrolls spreadsheets and group chats to work out what is available and where.

Why the usual tools stop working as you grow

A spreadsheet is fine for twenty items and one storeroom. Add a second site, a rental fleet, or a few hundred devices and the cost shows up as re-purchased tools, project delays, disputed deposits, and inspections that were never booked.

Spreadsheets

Show what someone typed last week, not who has the item now. One copy per site, none of them current.

Paper sign-out sheets

Cannot remind anyone, cannot be searched, and stay in the yard when the question comes from site.

Chat threads

Handovers are agreed in messages that scroll away. There is no record to check when something is lost.

The LoopLedger approach

Give every item a digital record and a QR label. Record each handover where it happens. Let the ledger keep track of who has what, when it is due back, and when it needs service.

How it works

Three steps from scattered records to one ledger

  1. 01

    Register your assets

    Import a spreadsheet or add items one by one: equipment, tools, devices, safety gear, and furniture. Each item receives a unique ID and a printable QR label.

    HL-0412 Stihl TS 440 cut-off sawPower tools
    HL-0413 Bosch GCL 2-50 laserSurvey
    HL-0414 Dell Latitude 5450IT devices
  2. 02

    Track every handover

    Scan the label to issue an item to a person, team, project, or location with an expected return date. Returns record the condition and where the item came back to.

    HL-0140 → Lewis Carter

    Riverside Site · due 16 Oct

  3. 03

    Stay in control

    Monitor returns, overdue items, maintenance schedules, and full asset history from one dashboard, with reminders and reports built from the same records.

    3 overdue4 service due10 available1 unlocated

Features

Everything a shared item needs, recorded in one place

Each capability writes to the same asset record, so inventory, handovers, maintenance, and reports always agree with each other.

Asset inventory

A searchable record for every registered asset

Store each item’s ID, category, serial number, condition, location, status, purchase date, and optional value. Search by any field and filter by category, location, condition, or status.

Why it matters: Anyone on the team can answer “do we have one, and where is it?” without asking around.

Feeds checkouts, maintenance, and reports

survey equipmentCategory: SurveyAll sites
IDAssetLocationConditionStatus
HL-0123Bosch GLL 3-80 line laserS/N BGLL-80412Riverside SiteGoodOverdue
HL-0124Leica Sprinter 250M digital levelS/N LS250-11873Eastgate SiteGoodChecked out
HL-0131Topcon GT-1003 total stationS/N TPGT-30215Service BayGoodIn service
HL-0410Trimble R12i GNSS receiverS/N TR12I-6620981Riverside SiteGoodUnlocated

QR code tracking

Labels that open the right record

LoopLedger generates a unique QR code for each asset. Authorised users scan it with a phone to open the record and log a checkout, return, location move, or inspection on the spot.

Why it matters: Records are updated where the handover happens, not reconstructed from memory at the end of the day.

LoopLedger

HL-0140

Wacker Neuson BS60-4 rammer

LoopLedger

HL-0207

iPad (10th gen) site tablet

Checkouts and returns

Clear handovers, with conflicts caught early

Record who collected an item, who issued it, when it left, where it went, and when it is due back. Returns capture the date, condition, and drop-off location. An item that is already out cannot be issued twice.

Why it matters: Late returns become visible the day they happen, and disputes over who had what have a dated record to settle them.

New checkout

Asset

HL-0101 · Hilti TE 30 rotary hammer

Responsible person

Grace Okafor

Destination

Eastgate Site

Expected return

21 Oct 2026

HL-0101 is already checked out to Tunde Bakare (due 10 Oct). Record the return before issuing it again.

People and teams

See who is responsible for what

Assign items to employees, teams, projects, or locations, and see everything a person currently holds before they leave the company or move sites.

Why it matters: Accountability is attached to a name, not a crew.

TB

Tunde Bakare

Site Foreman · Riverside crew

  • HL-0101 Hilti TE 30-A36 rotary hammerOverdue
  • HL-0207 iPad (10th gen) site tabletChecked out

Maintenance

Inspections and repairs on a schedule

Schedule inspections, calibrations, and repairs; assign them to staff; record costs; and keep the full service history on the asset.

Why it matters: Equipment that is due for service is not issued by mistake.

  • Wed14Bump test · HL-0305Today
  • Thu15250-hr service · HL-0142In service
  • Fri16Calibration · HL-0131In service
  • Mon19Guard repair · HL-0150Scheduled

Activity history

A durable trail for every asset

Assignments, movements, returns, status changes, and archive actions are written to a chronological, append-only history.

Why it matters: You can always reconstruct where an item has been and who handled it.

2026-10-03 07:48 CHECKOUT HL-0101 → T. Bakare, due 10 Oct

2026-10-02 17:10 RETURN HL-0101 ← G. Okafor, condition Good

2026-09-22 12:00 CHECKOUT HL-0101 → G. Okafor, due 2 Oct

2025-03-12 10:00 CREATED HL-0101 from invoice INV-22817

Reports and analytics

Utilisation, overdue items, and distribution

Reports for inventory by location, assets by status, overdue items, handover history, maintenance activity, and utilisation, with CSV export.

Why it matters: Buying decisions are based on how equipment is actually used.

Inventory by location

6Main Yard
7Riverside
7Eastgate
2Head Office
3Service Bay

LoopLedger Assist

Less typing at registration. Faster answers afterwards.

Assist reads purchase invoices to pre-fill new asset records, and turns workspace activity into short, plain-language summaries of what is overdue, unlocated, or due for service. It works only from your own records, and every extracted field is confirmed by a person before it is saved.

Why it matters: registering a backlog of equipment stops being a data-entry project, and managers get the week’s exceptions without building a report.

Supplier invoice · INV-30412.pdf

Item
Leica Sprinter 250M digital level
Serial
LS250-11873
Purchase date
7 Aug 2024
Value
$2,450

Extracted fields are reviewed before the asset is saved.

Weekly summary · Riverside Site

Two items at Riverside are overdue: the Bosch line laser with Daniel Mensah (5 days) and the Hilti rotary hammer with Tunde Bakare (4 days). The Trimble GNSS receiver has not been scanned since 2 Sep.

Drafted from workspace records only.

Product walkthrough

Try the workspace with sample data

Search the inventory, issue an item, record a return, look up a QR label, and move a repair through the service queue. Every number on screen is calculated from the records you change.

Open full-screen walkthrough
Harbor Line Construction
SampleAN

Overview

14 Oct 2026 · all locations

Assist — what needs attention

from workspace records

  • 3 items are past due. The longest outstanding is the Bosch GLL 3-80 line laser with Daniel Mensah, 5 days late.

  • Trimble R12i GNSS receiver ($21,500) has not been scanned for 42 days. Last seen at Riverside Site.

  • Genie GS-1932 scissor lift is due for “6-month thorough examination” on 22 Oct but is still with Lewis Carter. Arrange its return first.

  • Atlas Copco QAS 20 generator is due for “oil and filter change” on 28 Oct but is still with Hannah Price. Arrange its return first.

Overdue returns

3

Checkouts per week

Week commencing · current week in progress

Recent activity

  1. HL-0140 · Scanned at Riverside Site

    14 Oct 08:42 · Lewis Carter

  2. HL-0302 · Checked out to Sofia Reyes · due 20 Oct

    13 Oct 16:05 · Sofia Reyes

  3. HL-0412 · Returned to Main Yard · condition Good

    13 Oct 15:31 · Tunde Bakare

  4. HL-0124 · Checked out to Daniel Mensah · due 21 Oct

    12 Oct 10:12 · Daniel Mensah

  5. HL-0309 · Moved from Main Yard to Eastgate Site

    12 Oct 09:40 · Hannah Price

Sample data: Harbor Line Construction, its people, and its assets are fictional. Walkthrough actions run in your browser only and are not saved.

Solutions

Built for teams whose equipment moves every day

The workflow is the same — register, hand over, return, maintain — but the pressure points differ by industry.

Construction

Contractors managing power tools, survey instruments, plant, and safety equipment across yards and active sites.

The problem
Tools leave the yard in vans and move between sites without a record. Expensive instruments go unaccounted for, and inspection dates for lifting and safety kit are tracked in notebooks.
How they use LoopLedger
Crews scan a label when they collect or drop off kit. Foremen see what is on their site, the yard sees what is due back, and the workshop works from a maintenance queue.
The benefit
Fewer duplicate purchases and hire charges, and a dated record for every handover and inspection.

Technology

How We Use Amazon Web Services

LoopLedger is architected as a serverless application on AWS. A QR scan becomes an authenticated API call, a transaction against an organisation-scoped ledger, and — where useful — an invoice extraction or a plain-language summary, so every handover is recorded once and every report reads from the same source.

  1. Stage 1

    Capture

    QR scans, handovers, imports, and invoice uploads

    • Amazon API Gateway
    • Amazon Cognito

  2. Stage 2

    Secure storage

    Organisation-scoped ledger and documents

    • Amazon RDS for PostgreSQL
    • Amazon S3

  3. Stage 3

    Processing

    Business rules, conflict checks, and schedules

    • AWS Lambda
    • Amazon EventBridge

  4. Stage 4

    Assist intelligence

    Invoice extraction and plain-language summaries

    • Amazon Textract
    • Amazon Bedrock

  5. Stage 5

    Application experience

    Web app, reminders, and operational monitoring

    • AWS Amplify
    • Amazon SES
    • Amazon CloudWatch

Services and responsibilities

Each organisation’s data is isolated at the API, database, and storage layers. Using AWS services does not by itself make LoopLedger compliant with any particular regulation; security and compliance commitments are agreed with each customer.

  • Amazon API Gateway: Receives authenticated requests from the web app and phone scans — checkouts, returns, location moves, and asset lookups — and routes them to the correct function.
  • Amazon Cognito: Manages sign-in, password recovery, and the Owner, Administrator, Manager, and Staff roles, issuing tokens that carry each user’s organisation.
  • Amazon RDS for PostgreSQL: Stores the relational asset ledger: organisations, assets, people, locations, checkouts, maintenance records, and the append-only activity history, with every query scoped to one organisation.
  • Amazon S3: Holds purchase invoices, asset photos, generated QR label sheets, and CSV report exports in encrypted, organisation-prefixed storage.
  • AWS Lambda: Runs the application logic: validating handovers, preventing double checkouts inside a database transaction, enforcing role permissions, and writing history entries.
  • Amazon EventBridge: Triggers scheduled jobs that find overdue returns, upcoming maintenance, and assets that have not been scanned recently.
  • Amazon Textract: Extracts item names, serial numbers, dates, and amounts from uploaded purchase invoices to pre-fill new asset records for review.
  • Amazon Bedrock: Generates short, plain-language summaries of a workspace’s overdue, unlocated, and service-due items from that organisation’s own records.
  • AWS Amplify: Builds and hosts the LoopLedger web application and this website, with HTTPS and branch-based deployments.
  • Amazon SES: Sends return reminders, overdue notices, maintenance alerts, and account emails, and delivers early access enquiries to the team.
  • Amazon CloudWatch: Collects logs, metrics, and alarms across the API and scheduled jobs so failures and slow requests are caught quickly.

Pricing

Simple monthly plans

Choose the plan that matches how much you track. Exact user and asset limits for each plan are confirmed with you during early access onboarding.

Starter

For a single team or storeroom getting off spreadsheets.

$10USD / month

  • Asset registration and inventory
  • QR code labels and lookup
  • Checkout and return records
  • Activity history
  • Basic reports
Request Starter

Growth

Most teams start here

For operations running several sites, crews, or departments.

$20USD / month

  • Everything in Starter
  • More users and assets
  • Maintenance scheduling and service history
  • Team, people, and location management
  • Advanced filters and reports
Request Growth

Business

For larger inventories that need tighter control.

$40USD / month

  • Everything in Growth
  • Larger inventories
  • Expanded administrative controls and roles
  • Advanced reporting and CSV exports
  • Assist invoice capture and summaries
Request Business

Prices exclude any applicable taxes. Organisations with custom requirements can contact us.

Early access

Bring every asset into view

Spend less time searching for equipment and more time getting work done. Tell us what you track today and we will set up an early access workspace around it.

  1. Founded

    LoopLedger was founded in 2026 by Abdullah Muhideen Abubakar, Ismail Lukman, and Pauline Christopha.

  2. Product

    Core workflows are defined and demonstrated in the walkthrough above: inventory, QR lookup, checkouts and returns, maintenance, and reports.

  3. Architecture

    The platform is designed on AWS, as set out in the technology section.

  4. Now

    Early access is open to operations teams that want to shape the product around their equipment.

Request early access

All fields are required unless marked optional.

We use these details only to respond to your request. See the Privacy Policy.

Team

The Team Behind LoopLedger

LoopLedger is a founder-led company building practical software for the people who keep equipment moving.

  • Abdullah Muhideen Abubakar

    Founder

    Abdullah founded LoopLedger in 2026 to give operations teams a dependable, shared record of the equipment they lend, rent, and rotate — in place of sign-out sheets, spreadsheets, and chat threads.

    LinkedIn profile of Abdullah Muhideen Abubakar

  • Ismail Lukman

    Co-Founder

    Ismail co-founded LoopLedger and works alongside the founding team to bring the platform to early access customers.

  • Pauline Christopha

    Co-Founder

    Pauline co-founded LoopLedger and works alongside the founding team to bring the platform to early access customers.

Contact

Talk to us

Questions about pricing, a walkthrough for your team, or a partnership? Send a message or email us directly.

Website
www.loopledger.site